Bylaws of the League of Women Voters of Utah

AS AMENDED MAY 2013

ARTICLE I

Section 1. Name. The name of this corporation shall be the League of Women Voters of Utah. This state League is an integral part of the League of Women Voters of the United States.

ARTICLE II
Purpose and Policy

Section 1. Purpose. The purpose of the League of Women Voters of Utah is to promote political responsibility through informed and active participation of citizens in government and to act on selected governmental issues.

Section 2. Policy. The League may take action on state governmental measures and policies in the public interest in conformity with the Principles of the League of Women Voters of the United States. It shall not support or oppose any political party or candidate.

ARTICLE III
Membership

Section 1. Eligibility. Any person who subscribes to the purpose and policy of the League shall be eligible for membership.

Section 2. Types of Membership.

a. Voting Members. Citizens at least 18 years of age residing within the state of Utah, who join the League shall be voting members of the local League of their place of residence, of the League of Women Voters of Utah and of the League of Women Voters of the United States : 1) those who reside outside the area of any local League shall be state members-at-large, who may be organized into Units-at-Large; 2) those who make a lump-sum membership payment to the League of Women Voters of the United States shall be paid life members and those who have been members of the League for 50 years or more shall be honorary life members excused from the payment of dues.

b. Associate Members. All others who join the League shall be associate members.

ARTICLE IV
Officers

Section 1. Enumeration and Tenure. The officers of the League of Women Voters of Utah shall be a president, two vice-presidents, a secretary, and a treasurer. Co-officers are permissible and references herein to any officers shall include the possibility of co-officers. If co-officers serve, they shall be elected on alternate years. The president and secretary shall be elected in odd numbered years, and the vice-presidents and treasurer in even numbered years. They shall hold office for two years or until their successors have been elected. New officers shall take office upon their election with the exception of the treasurer. The treasurer shall take office at the beginning of the fiscal year following the election.

Section 2. The President. The president shall preside at all meetings of the organization and of the board of directors. When necessary, the president may designate someone else to preside. In the absence or disability of the treasurer, the president may sign or endorse checks, drafts, and notes. The president shall be an ex-officio member of all committees except the nominating committee, shall have such usual powers of supervision and management as may pertain to that office, and shall perform such other duties as may be designated by the board.

Section 3. The First Vice-President. The first vice-president shall be in charge of state program.

Section 4. The Second Vice-President. The second vice-president shall serve as field service coordinator between the state League and the local leagues.

Section 5. The Secretary. The secretary shall keep minutes of Conventionand meetings of the board of directors. The secretary shall notify all officers and directors of their election and shall perform such other functions as may be incident to the office.

Section 6. The Treasurer. The treasurer, or a duly appointed assistant, shall collect and receive all moneys due, be the custodian of these moneys, depositing them in a bank designated by the board of directors, and distributing the same upon order of the board of directors. The treasurer shall present financial statements to the board at its regular meetings and an annual report to the Convention. Before a new treasurer takes office, the board shall make provisions for person(s) other than the treasurer to review the books.

Section 7. The Executive Committee. The executive committee shall consist of the president, the first vice-president, the second vice-president, the secretary and the treasurer.

Section 8. Vacancies.If any elective office falls vacant within the executive committee, the executive committee, with the assistance of the nominating committee, shall appoint a replacement for the remainder of that term. 

ARTICLE V
Board of Directors

Section 1. Number, Manner of Selection and Term of Office. The board of directors shall consist of the officers of the League of Women Voters of Utah and four elected directors. Two directors shall be elected at Convention each year. All terms of elected directors shall be two years and shall expire at the conclusion of the Convention. If any positions are held by co-directors, they shall be elected in alternate years.

Section 2. Qualifications. Only a voting member shall be elected or shall continue to serve as an officer or director of the League of Women Voters of Utah.

Section 3. Vacancies. Any vacancy, occurring in the board of directors other than members of the executive committee shall be filled for the remainder of that term by the board. Three consecutive absences of a board member from board meetings without valid reason shall be deemed a resignation.

Section 4. Powers and Duties. The board of directors shall have charge of the property and business of the corporation with full power and authority to manage and conduct the same, subject to the instructions of the Convention. The board shall plan and direct the work necessary to carry out the program on state governmental matters as adopted by the Convention. It shall accept responsibility delegated to it by the board of directors of the League of Women Voters of the United States, for supervision of Units-at-Large, for carrying out of program, and for promotion in the local Leagues and Units-at-Large of finance programs requisite to further the work of the League as a whole, including transmission of funds toward the support of adequate state and national budgets. The board shall create and designate such special committees and off-board chairs as it may deem necessary.

Section 5. Regular Meetings. The board of directors shall establish an annual calendar of regular meetings. The board of directors shall be notified of date, time, location and agenda by the President prior to all regular meetings.

Section 6. Special Meetings. The president may call special meetings of the board of directors and shall call a special meeting upon the written request of three members of the board. Members of the board shall be notified of the time and place at least three days prior to such meetings. No advance notice shall be required for any special meeting held during Convention..

Section 7. Quorum. Forty percent of officers and directors shall constitute a quorum at all regular meetings of the Board of Directors. A majority of the members of the Board of Directors shall constitute a quorum at special meetings of the Board of Directors. 

ARTICLE VI
Recognition of Local and Provisional Leagues

Section 1. Local Leagues. Local Leagues are those Leagues which have been so recognized by the League of Women Voters of the United States .

Section 2. Recognition of Local Leagues. When there is, in any community in the state, a group of members of the League of Women Voters of the United States which meets the recognition requirements for local Leagues as adopted at the National Convention, the board of directors of the League of Women Voters of Utah shall recommend to the national board that recognition be granted. When such recognition is granted, the local League shall become an integral part of the League of Women Voters of the United States and the League of Women Voters of Utah.

Section 3. Withdrawal of Recognition. When a local League recurrently fails to live up to the recognition requirements, the board of directors of the League of Women Voters of Utah shall recommend to the national board that recognition be withdrawn. Final action rests with the Board of Directors of the League of Women Voters of the United States. All funds held by a local League from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

Section 4. Provisional Leagues. Provisional Leagues are those Leagues which have been so recognized by the League of Women Voters of the United States. A provisional League may be formed by the League of Women Voters of Utah in a community where no local League exists when a group of citizens wishes to form a League. A provisional League will become a local League when it meets the requirements for recognition. In the event of recurring failure of a provisional League to meet these qualifying requirements, the board of directors of the League of Women Voters of Utah may recommend to the national board that it withdraw recognition from the provisional League. All funds held by a provisional League from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

Section 5. Units-at-Large. Units-at-Large are small League units recognized by the League of Women Voters of Utah. Comprised of ten or more members-at-large, a unit may be formed with permission of the board of directors of the League of Women Voters of Utah in an area of the state where a League is not organized. The Unit-at-Large reports directly to the state board on a monthly basis and may participate in state and national studies but may not do local studies. In some cases, the Unit-at-Large may be the first step in starting a provisional League. In the event that a Unit falls below the necessary membership or otherwise fails to meet the Unit-at-Large requirements, the Unit may be dissolved by the board of directors of the League of Women Voters of Utah. All funds held by a Unit-at-Large from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

ARTICLE VII
Financial Administration

Section 1. Fiscal Year. The fiscal year of the League of Women Voters of Utah shall commence on the first of July of each year.

Section 2. Budget. The budget shall be prepared annually by the treasurer in consultation with the Office Manager. The board shall submit, to the Convention for adoption, a budget for the ensuing year. Included in the budget shall be financial support from local Leagues in the form of a per-member-payment (PMP). The PMP for two or more members residing at the same address in a common household may be at a reduced rate. A copy of the budget will be made available to each local League president in advance of the Convention.

Section 3. Distribution of Funds on Dissolution. In the event of a dissolution for any cause of the League of Women Voters of Utah, all moneys and securities which may at the time be owned by or under the absolute control of the League of Women Voters of Utah shall be paid to the League of Women Voters of the United States after the board of directors has paid or made provision for the payment of all the liabilities of the League of Women Voters of Utah. All other property of whatsoever nature, whether real, personal, or mixed, which may at the time be owned by or under the contract of the League of Women Voters of Utah shall be disposed of by an officer or employee of the organization having possession of same to such person, organization, or corporation, for public, charitable, or educational uses and purposes as may be designated by the League of Women Voters of Utah.

ARTICLE VIII
Convention

Section 1. Place, Date, Call and Notification. A Convention of the League of Women Voters of Utah shall be held annually. The time and place of the Convention shall be determined by the board of directors. The president shall send a first call for the Convention to the presidents of local Leagues and Units-at-Large not less than three months prior to the opening date of the Convention fixed in said call. Thereafter, the board of directors may advance or postpone the opening date of the Convention not more than two weeks from the date fixed in the first call. A final call for the Convention shall be sent by the president to the presidents of local Leagues and Units-at-Large at least 30 days before Convention. In response to the final call, local presidents must provide names of delegates at least 15 days prior to convention. A Convention Handbook will be provided to the delegates by the Board Secretary.

Section 2. Composition. The Convention shall consist of the delegates chosen by the members of the local Leagues, as provided in Section 4 of this Article, and the members of the board of directors of the League of Women Voters of Utah.

Section 3. Qualifications of Delegates and Voting. Each delegate shall be a voting member enrolled in a recognized local League in Utah or enrolled as a member-at-large of the League of Women Voters of Utah. Each delegate shall be entitled to one vote only at the Convention even though the delegate may be attending in two or more capacities. Absentee or proxy voting shall not be permitted. The Convention shall be the sole judge of whether a delegate is qualified to vote.

Section 4. Representation. Each recognized local League or Unit-at-Large in the state of Utah shall be entitled to a delegation of no more than 15 members. 

Section 5. Powers. The Convention shall consider and authorize a program, shall elect officers and directors, shall adopt a budget for the ensuing year, and shall transact such other business as may be presented. (See Article XI for program adoption requirements.)

Section 6. Quorum. A quorum shall consist of a majority of the delegates registered at the Convention provided that a majority of local Leagues and Units-at-Large are represented.


ARTICLE IX
Nominations and Elections

Section 1. Nominating Committee. The nominating committee shall consist of at least three members, at least one of whom shall be a member of the board of directors. The committee members shall be elected by the Convention for a two-year term. Nominations for these offices shall be made by the current nominating committee. The other members of the committee shall be appointed by the board of directors immediately after the Convention. Vacancies occurring in the nominating committee shall be filled by the board of directors. The president of the League of Women Voters of Utah shall send the name and address of the chair of the nominating committee to the president of each recognized local League and Unit-at-Large.

Section 2. Suggestions for Nominations. It shall be the duty of the chair of the nominating committee to request, through the president of each local League and Unit-at-Large, suggestions for nominations for the offices to be filled. Suggestions for nominations by local League boards or any member shall be sent to the chair of the nominating committee.

Section 3. Report of Nominating Committee and Nominations from Floor. The report of the nominating committee of its nominations for officers, directors, and the chair and two members of the succeeding nominating committee shall be sent to local Leagues in advance of the Convention. The report shall be presented to the Convention on the first day of the meeting. Immediately following the presentation of this report, nominations may be made from the floor by any delegate provided consent of the nominee has been obtained.

Section 4. Election. The election shall be by ballot, except that when there is but one nominee for each office, a motion to accept by acclimation is in order. A majority vote of those present and qualified to vote and voting shall constitute an election.

ARTICLE X
Program

Section 1. Principles. The governmental principles adopted by the National Convention and supported by the League as a whole constitute the authorization for the adoption of a program.

Section 2. Program. The program of the League of Women Voters of Utah shall consist of (a) action to implement the Principles and (b) those state governmental issues chosen for concerted study and action.

Section 3. Convention Action The Convention shall act upon the program, using the following procedures:

a. The board of directors shall consider the recommendations which have been sent in by the local League and Unit-at-Large boards and shall formulate a proposed program. Such proposed program shall be submitted by the board to the local League presidents prior to the convention.

b. Special meeting of the board of directors may be called to consider emergency program items. Local League presidents will be informed during or before Convention or Council of any recommended items that result from such a special meeting. Program items considered but not recommended at the special meeting may not be considered by Convention.

c. A majority vote of those present and voting shall be required for adoption of subjects in the proposed program as presented to the Convention by the board of directors.

d. Further changes in the proposed program, submitted for consideration to, but not recommended by the board of directors, may be made by the Convention, provided that (1) the Convention shall order consideration by a majority vote, (2) the vote on the proposed change shall not be taken in the same session as the order for consideration, and (3) the Convention adopts the change by a two-thirds vote.

Section 4. Local League Action. Local Leagues may take action on state governmental issues only when authorized to do so by the board of directors of the League of Women Voters of Utah. Local Leagues may act only in conformity with and not contrary to a position taken by the League of Women Voters of Utah and/or the League of Women Voters of the United States.

Section 5. Member Action. Members, including members-at-large and members in Units-at-Large, may act in the name of the League of Women Voters only when authorized to do so by the board of directors.

Section 6. Position Review. Statements of Position shall be reviewed biennially by the board.

ARTICLE XI
National Convention and Council

Section 1. National Convention. The board of directors, at a meeting before the date on which names of delegates must be sent to the League of Women Voters of the United States, shall elect delegates to the Convention in the number allowed the League of Women Voters of Utah under the provisions of the bylaws of the League of Women Voters of the United States.

Section 2. National Council. The board of directors, at a meeting before the date on which names of delegates must be sent to the League of Women Voters of the United States, shall elect delegates to the National Council in the number allowed the League of Women Voters of Utah under the provisions of the bylaws of the League of Women Voters of the United States.

ARTICLE XII
Parliamentary Authority

Section 1. Parliamentary Authority. The rules contained in Roberts Rules of Order Newly Revised shall govern the corporation in all instances to which they are applicable in which they are not inconsistent with these Bylaws.

ARTICLE XIII
Amendments


Section 1. Amendments. These bylaws may be amended by a two-thirds vote at any Convention of the League of Women Voters of Utah, using the following procedures:

a. Proposals for changes shall be submitted by any local League board in Utah to the board of directors of the League of Women Voters of Utah at least two months prior to the opening date of the Convention.

b. All such proposed amendments together with the recommendations of the board of directors of the League of Women Voters of Utah shall be sent to the presidents of local Leagues at least one month prior to the opening dates of the convention.

c. The presidents of the local Leagues shall notify the members of their respective Leagues of the proposed amendments. Failure of a local League president to give such notice or failure of any member to receive such notice shall not invalidate amendments to the Bylaws of the League of Women Voters of Utah.

d. Changes in the by-laws shall be recorded permanently on the Utah League website and in the Secretary’s records.